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In order to build up a press distribution list that is effective for your company, a number of points must be taken into account. In addition to the thematically and geographically appropriate orientation or the recipient circle, it is necessary to keep the press distribution list up to date and to constantly expand it. Because the more recipients your press releases or news have, the higher the probability of being considered with your story in an article.
Basic should be first the main editorial email addresses, which are supplemented by personal email addresses of thematically suitable journalist:inside and/or Repoerter:inside. Our Media & PR Database 2022 with over 16,000 entries in Germany, Austria and Switzerland is a good basis for this. Your contact database can additionally be expanded with contacts from LinkedIn & Xing, any trade fair appearances or existing media contacts.
The question of whether you should formulate your press release yourself or have it formulated externally cannot be answered in a general way.
However, PR newcomers in particular should pay attention to a few factors so that the press release can fulfill the desired purpose and attract attention. As everywhere else, practice makes perfect and typical beginner's mistakes should be avoided.
We have therefore compiled a checklist for the structure and content of a prototypical press release, which covers both the obligatory information and gives tips on the concrete structure.
Is your press release already ready to send out? Here you will find further information on our media & PR database and the contact details of over 16,000 media outlets in Germany, Austria and Switzerland.
1. Check for formalities:
- Writing of the press release according to the rules of the press.
- Complete indication of the sender's contact details
- Use of a correct form of address
2. Check for accuracy:
- Correct statement of facts
- Correct citations
- Correct use of abbreviations and technical terms
3. Checking the legal situation:
- Obtaining permission from the author, if necessary.
- Check for copyright infringements
- Checking for violations of personal rights
4. Check for clarity:
- Introduction should clearly indicate what it is about
- Structured outline
- Comprehensible wording
- Use of pictures, graphics and attachments
5. Distribution check:
- Choosing the right distribution list
- Selection of the appropriate media
- Preparation of a press kit for the media representatives
6. Final check:
- Reading of the press release by a neutral person
- Checking for typing errors and spelling
- Check for comprehensibility
In principle, you can compile a press distribution list yourself. In this case, your labor costs, i.e. your internal hourly rate, are incurred for the research and keeping the distribution list up to date.
Alternatively, you can also have a press distribution list compiled thematically. The costs for this are usually in the mid 3-digit to low 4-digit range for a few editorial offices.
Or you might consider our Media & PR Database 2022. It helps you save maximum time when creating your own press distribution list and include media you would have missed if you had researched it manually. Choose thematically appropriate media from over 16,000 entries in Germany, Austria and Switzerland. Now from only €379.