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An often-used tool by companies and PR professionals for distributing press releases and managing media contacts is called a "PR distribution service" or "PR software". Such tools assist in sending press releases to a wide range of media, journalists, and editorial teams, while organizing the entire PR process. Here are some popular options:
1. PR Newswire: This is one of the most well-known PR distribution services. It enables the distribution of press releases to a large number of media contacts and news agencies worldwide. They also provide analytics features to measure the success of your releases.
2. Business Wire: Similar to PR Newswire, Business Wire offers global distribution of press releases and media contact management. They also provide services like multimedia integration to include images, videos, and more in your releases.
3. Cision: Cision offers a comprehensive PR and media management platform. In addition to press release distribution, it facilitates media contact management, media monitoring, and result analysis.
4. PRWeb: PRWeb is a more cost-effective option for press release distribution. They offer different service packages to cater to the needs of various companies.
5. Meltwater: Meltwater offers not only press release distribution but also tools for media monitoring, social media analysis, and competitive research.
6. Prezly: Prezly serves as a PR platform focused on relationship management. It allows for the management of media contacts, creation of interactive press releases, and maintaining contact with journalists.
7. Mynewsdesk: Mynewsdesk is a PR platform that facilitates distribution, monitoring, and analysis of PR content. It also eases engagement with relevant media contacts.
Prior to selecting a tool, consider your specific requirements and budget considerations. It's also important to recognize that the success of your press releases depends not only on the choice of tool but also on the quality of the releases, their relevance to the target audience, and the relationships with media contacts.
A well-written press release is an effective tool to present your company, event or news to the public. It enables you to spread your message in a targeted manner and to attract the interest of media representatives and the target audience. In this article, we will show you step by step how to write a professional press release that attracts attention and successfully spreads your information.
Step 1: Define target group and objectives
Before you start writing, it is important to be clear about your target audience and your objectives. Who do you want to read the press release, and what information do you want to convey? Identify your core message and determine what response you expect from readers.
Step 2: Determine structure
A well-structured press release is easier to read and understand. Use the classic format of stating the most important information first. The structure includes the following sections:
Headline: A concise and meaningful headline that piques interest and contains the key message.
Introduction: A short introductory paragraph that answers the W questions (Who, What, When, Where, Why). Body: Detailed information, facts, and background. Present the main points first and then move on to more details.
Quote: include a powerful quote from a representative of your organization to add a personal touch to the message.
Conclusion: summarize the key points and include contact information for follow-up questions.Step 3: Use understandable language
Avoid jargon and complicated terms that are difficult for the general public to understand. Write clearly, concisely and simply to ensure your message is well conveyed.
Step 4: Emphasize newsworthiness
Make sure your press release actually has news or relevant news value. Journalists receive many releases every day, and your writing needs to be interesting enough to get noticed.
Step 5: Prove the facts
Your press release should be well-researched and include facts and statistical data to convey credibility. Back up your statements with reliable sources to gain readers' trust.
Step 6: Keep it short
Keep your press release short and concise. Ideally, do not exceed one page. Long text can be off-putting and dilute the main message.
Step 7: Provide contact information
At the end of the press release, provide contact information for someone from your organization who can be reached for questions. This can be a spokesperson or someone responsible for the topic at hand.
Step 8: Proofread
Before sending the press release, carefully check it for spelling errors, grammar and coherence. An error-free text shows professionalism and care.
Step 9: Distribution and follow-up
Send your press release to relevant media outlets and publishing platforms. Follow up on the release and be ready for possible follow-up questions or interviews.
By following these steps, you can create a professional press release that appeals to your target audience and attracts the attention you want. A well-thought-out and compelling release can go a long way toward successfully spreading your message and raising awareness of your company or event.
Sending press releases to press agencies is a common practice to get your news and information out to members of the media. Here are some steps that can help you do this:
Create a powerful press release: make sure your press release is well-structured and includes all the important information that is relevant to media representatives. A press release should include a clear headline, a summary of the main topic, the actual news text and contact information at the end.
Gather relevant press agencies: research which press agencies are relevant to your topic or industry. You can consider regional, national or international agencies, depending on who you want to reach.
Find the right contact information: make sure you identify the correct contact information for each press agency. This includes email addresses or specific contacts responsible for receiving press releases.
Personalize your approach: write a customized email to each contact and make sure you spell the recipient's name correctly. A personalized address increases the likelihood that your press release will be read.
Send your press release: Send your press releases by e-mail to the selected press agencies. Either include the news text directly in the email or add it as an attachment. Make sure your email is not too long and that the relevant information is clearly highlighted.
Follow up: A few days after sending your press release, you can send a short follow-up email to check if the agency received your release and if they have further interest in it.
Online releases: In addition to sending it out via email, you can also post your press release on your own website and social media.This will increase the chances that it will be found and picked up by journalists and bloggers.It is important that your press releases contain relevant and interesting information so that they attract the interest of press agencies.Be concise, clear and avoid overly promotional language. Also keep in mind that the decision to pick up a press release depends on the press agencies and is not guaranteed.
There are several ways to submit press releases. Here are some of the most common options:
Contacting media outlets directly: you can send your press release directly to local, regional or national newspapers, magazines, radio and television stations. Search the websites of these media houses for information on submitting press releases or contact their editors for instructions.
Press portals and PR services: there are several online platforms that specialize in press release distribution. Some popular press portals include "Press Portal", "OTS - Original Text Service" or "PR Newswire". On these platforms, you can upload your press release and distribute it to a wide audience of journalists, bloggers and other interested parties.
Social media platforms: Use your social media profiles to share your press release. Twitter, LinkedIn, Facebook and other platforms can be used to increase the reach of your message and reach potential prospects.
Industry-specific websites and forums: If your press release pertains to a specific industry or niche, you may consider sending it to industry-specific websites, forums or online communities. These platforms often focus on specific topics or industries and reach a specialized audience.
Before submitting your press release, make sure it is well-written, informative and relevant. Write a short, concise headline and include any relevant information journalists will need to cover your news. Also be aware of any specific requirements or guidelines from the platform or media outlet in question.
1. Create a press release that is relevant to your target audience. Include images and videos that highlight your message.
2. Share the press release on your social networks. Use different post formats like images, videos, links, GIFs, etc. to make the post interesting.
3. Use hashtags to spread your message. Create a hashtag that relates to your message and use it to tag your posts.
4. Respond to comments and questions that are asked about your press release. This will allow you to connect directly with your followers.
5. Provide active monitoring of your social media channels to respond to relevant news and developments.
6. Disseminate your press release on other platforms such as news websites, blogs and forums. You can also include links in emails to spread your message to a wide audience.