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Measuring and documenting the success of a press release only makes sense if you have sufficient time and capacity to carry out a systematic and sound analysis. This means that you need to conduct appropriate monitoring and measurement of the press release and record the results before you can evaluate it as successful.
There are some basic steps you need to take to measure and document the success of a press release. First, you need to create a press release plan to determine how and when you will send out the press release. You will also need to define a set of objectives, such as which audience you want to target and what result you want to achieve.
Once the plan is set, you can combine the press release with a campaign to reinforce the release. You will also need to set up a system for recording the contacts. This can be done through CRM software or another contact management system.
You then need to measure and document the success of the press release. This can be done through a number of methods, such as collecting and analyzing data generated by the press release or the number of new contacts generated by the press release.
After you have completed measuring and documenting the success of the press release, you can compare and evaluate the results and draw conclusions. This will help you better plan and manage future press releases.
As a general rule, you should not begin measuring and documenting the success of a press release until you have received a reasonable volume of data a few weeks after the release. This gives you enough time to perform a sound analysis.
An often-used tool by companies and PR professionals for distributing press releases and managing media contacts is called a "PR distribution service" or "PR software". Such tools assist in sending press releases to a wide range of media, journalists, and editorial teams, while organizing the entire PR process. Here are some popular options:
1. PR Newswire: This is one of the most well-known PR distribution services. It enables the distribution of press releases to a large number of media contacts and news agencies worldwide. They also provide analytics features to measure the success of your releases.
2. Business Wire: Similar to PR Newswire, Business Wire offers global distribution of press releases and media contact management. They also provide services like multimedia integration to include images, videos, and more in your releases.
3. Cision: Cision offers a comprehensive PR and media management platform. In addition to press release distribution, it facilitates media contact management, media monitoring, and result analysis.
4. PRWeb: PRWeb is a more cost-effective option for press release distribution. They offer different service packages to cater to the needs of various companies.
5. Meltwater: Meltwater offers not only press release distribution but also tools for media monitoring, social media analysis, and competitive research.
6. Prezly: Prezly serves as a PR platform focused on relationship management. It allows for the management of media contacts, creation of interactive press releases, and maintaining contact with journalists.
7. Mynewsdesk: Mynewsdesk is a PR platform that facilitates distribution, monitoring, and analysis of PR content. It also eases engagement with relevant media contacts.
Prior to selecting a tool, consider your specific requirements and budget considerations. It's also important to recognize that the success of your press releases depends not only on the choice of tool but also on the quality of the releases, their relevance to the target audience, and the relationships with media contacts.
To get in touch with press agencies, there are several ways that can vary depending on your goals and needs. Here are some steps you can follow:
Research: identify potential press agencies that fit your topic, industry or geographic area. Search for agencies that have worked with similar companies or topics to ensure they have the appropriate expertise.
Search contact information: Visit the websites of the agencies you select to find their contact information. Most agencies have a "Contact Us" or "About Us" page on their website where you will find the appropriate information.
Contact by phone: If you have the agency's phone number, you can call directly to express your interest in working with them or getting press coverage. Make sure to briefly introduce yourself and explain the reason for your call.
Email contact: The most common method of contacting press agencies is by email. Write a concise and well-worded email introducing yourself, explaining your company or project, and describing your request. Make sure your email is personal and engaging. Avoid mass emails.
Social media: many press agencies are also active on social media platforms. You can try reaching out to them through their social media channels or send them a direct message.
Press Release: If you have an important event, product release or news that you want to spread, you can write a press release and send it to different press agencies. Make sure the press release is well-structured and interesting.
Network: Attend industry events, conferences or networking events where representatives from press agencies might be present. Use these opportunities to make personal contacts.
Subscribe to press distribution lists: Some press agencies offer the option to sign up for their press distribution list. This will automatically send you press releases and information on current topics that may be relevant to your business.
It is important that you always behave in a polite and professional manner. Working with press agencies can be very important for your company's public relations and media presence, so respectful interaction is essential.
There are several ways to submit press releases. Here are some of the most common options:
Contacting media outlets directly: you can send your press release directly to local, regional or national newspapers, magazines, radio and television stations. Search the websites of these media houses for information on submitting press releases or contact their editors for instructions.
Press portals and PR services: there are several online platforms that specialize in press release distribution. Some popular press portals include "Press Portal", "OTS - Original Text Service" or "PR Newswire". On these platforms, you can upload your press release and distribute it to a wide audience of journalists, bloggers and other interested parties.
Social media platforms: Use your social media profiles to share your press release. Twitter, LinkedIn, Facebook and other platforms can be used to increase the reach of your message and reach potential prospects.
Industry-specific websites and forums: If your press release pertains to a specific industry or niche, you may consider sending it to industry-specific websites, forums or online communities. These platforms often focus on specific topics or industries and reach a specialized audience.
Before submitting your press release, make sure it is well-written, informative and relevant. Write a short, concise headline and include any relevant information journalists will need to cover your news. Also be aware of any specific requirements or guidelines from the platform or media outlet in question.